Saving 90% of your planning time, reducing costs by 22% and ensuring 100% compliance.
Tailored AI-powered meeting management designed for the unique needs of enterprise, life sciences, and government sectors.
AI planning tools for enterprise events
AI compliance + transparency
AI + governance for regulated spend
AI-driven logistics and travel for meetings
Sourcing. Planning. Attendee management. Spend visibility. HCP compliance. Execution. One platform built to handle all of it — autonomously.
Elevate your events and book only the best — no matter where you’re headed. Automate shopping and bidding from a global marketplace of venues and vendors representing 1,000,000 spaces.
Streamline manual processes and outdated legacy systems with a modern, intuitive platform that delivers enterprise-wide controls, ensures compliance, and efficiently manages all meetings and events.
Launch Groupize in a day. Groupize handles everything from branded registration websites and mobile apps to travel, check-in, and day-of logistics.
Book with preferred hotels and airlines, manage air and ground travel logistics, and ensure attendees arrive safely — all within policy and all from the same platform.
Ensure Sunshine Act compliance with easy HCP Digital Sign-In for sales reps on the go — check in, obtain electronic signatures, and validate HCPs via MedProID.
Venue Spaces
Built with security, compliance, and accuracy at the core
Specialized agents work together seamlessly for optimal performance
Isolated environments ensure data security and compliance
Grounded in real data and verified sources for accurate results
Your sensitive information stays private and protected
SSO, ISO27001, PCI DSS, GDPR, and industry compliance built-in
Customize AI behavior to match your organization's needs
groupize.ai/aime-manager
I am the central policy enforcement layer that orchestrates AI agents to ensure compliance and alignment with company standards. What you like to do next?
The central control system acting as the policy enforcement layer, ensuring every AI agent, workflow, and decision operates within defined company rules, compliance frameworks, and business objectives.
Your first point of contact for all event planning needs. Understands natural language and routes tasks to specialized agents.
groupize.ai/aime-meeting-assistant
I’m your first point of contact for all event planning needs. I understand natural language and can route tasks to specialized agents. What would you like to do next?
groupize.ai/aime-scout
I’ve compared NYC, Boston, and London for travel costs, time, and CO2 emissions. What would you like to compare next?
Autonomously searches and compares venues based on your requirements. Generates RFPs and negotiates on your behalf.
Manages approval workflows, routing requests through the right channels, and tracking status in real-time.
groupize.ai/aime-request
I manage approval workflows, routing requests through the right channels, and tracking status in real-time. What would you like to do next?
groupize.ai/aime-smartbids
I’m an AI-powered negotiation engine that gets you the best rates through competitive bidding and smart contract analysis. What would you like to do next?
AI-powered negotiation engine that gets you the best rates through competitive bidding and smart contract analysis.
Real-time budget tracking, forecasting, and alerts. Ensures you never exceed spend limits with predictive analytics.
groupize.ai/aime-budget
I provide real-time budget tracking, forecasting, and alerts. I ensure you never exceed spend limits with predictive analytics. What would you like to do next?
groupize.ai/aime-meeting-assistant
I automatically generate registration websites, landing pages, and attendee portals based on event parameters. What would you like to do next?
Automatically generates registration websites, landing pages, and attendee portals based on event parameters.
Handles all travel logistics including flights, hotels, and ground transportation with policy compliance built-in.
groupize.ai/aime-travel
I handle all travel logistics including flights, hotels, and ground transportation with policy compliance built-in. What would you like to do next?
groupize.ai/aime-life-sciences
I’m specialized for pharma compliance, HCP tracking, and regulatory documentation. Built for life sciences events. What would you like to do next?
Specialized agent for pharma compliance, HCP tracking, and regulatory documentation. Built for life sciences events.
Advanced analytics and reporting across all your events. Identifies trends, savings opportunities, and optimization areas.
groupize.ai/aime-insights
I provide advanced analytics and reporting across all your events. I identify trends, savings opportunities, and optimization areas. What would you like to do next?
groupize.ai/aime-support
I provide 24/7 intelligent support that learns from every interaction. I resolve issues autonomously or escalate to human experts. What would you like to do next?
24/7 intelligent support that learns from every interaction. Resolves issues autonomously or escalates to human experts.
See how the aime ecosystem can transform your event operations.
Plan, manage, and orchestrate from one platform. Whether you’re bringing together 5 people or 5,000, Groupize keeps it simple from start to finish with purpose-built planning tools, easy workflows, and access to AI expert guidance.
Seamlessly connect with your existing tech stack including online booking tool, expense solution, HCP validation tools, and data lakes.
Enterprise-grade security with ISO27001, PCI DSS,
and FedRAMP compliance — encryption at rest and in transit.
Real-time spend tracking, approval workflows, and automated compliance checks.
AI-powered analytics predict costs, identify savings, and optimize future events.
AI handles repetitive tasks so your team focuses on planning strategy and delivering exceptional experiences.
Time saved
Cost reduction
Automation rate
"This meetings management tool has completely transformed our team's workflow. It's intuitive and makes everything so much easier."
Meetings & Events Manager, Fortune 25 Tech Company
Improve Sunshine Act compliance within your expense reports by reducing errors and achieving compliance scores of 90% and above.
Office visits with Digital Sign-In
Compliance scores
Planning efficiency
"We had an error rate well over 50% for our annual reporting and are confident this will reduce it down to well below our KPI of 10%"
Global Medical Technology Company
Modernize government room block management and emergency travel with centralized sourcing, automated compliance, and complete audit trails. Built for GSA standards with accountability to Congress and taxpayers.
Policy compliance
Spend visibility
Audit readiness
"The booking system allowed us to automate and streamline a manual process that required a lot of work. All the rooms are now in a central database and availability is shown in real-time. It has made finding rooms much easier for Immigration, Refugees and Citizenship Canada and its partner organizations on the ground, who can access the system from the airport kiosks where they greet Ukrainian arrivals in need of assistance.”
Public Services and Procurement Canada
See how much time and money your organization could save with Groupize’s agentic AI platform.
Total Annual Savings
ROI
Real aime ROI Data:
Manual Process (35.5 hrs = $2,185/event):
aime Agentic AI (3.35 hrs = $205/event):
= 90% Reduction in Labor
Read our exclusive eBooks and guides.
This eBook shows how Life Sciences leaders are using an agentic AI platform to digitize Sign-Ins, validate credentials in real time, and unify data across meetings and events.
Discover how leading companies are using AI to simplify planning, automate compliance, and unlock full visibility across all meeting types. This guide gives you the strategies, benchmarks, and tools you need to choose the right partner and build a future-ready meetings program.
Join hundreds of enterprise organizations automating their event operations.
"Our meetings have become incredibly efficient since we started using this tool. The combination of user-friendly design and powerful features has helped us stay organized and on track, even during our busiest times."
Meetings & Events Manager, Leading Auto Manufacturer
See how agentic AI can reduce planning time by 90%, cut costs by 22%, and give you complete visibility into every dollar spent.
