Platform
- Native Concur Travel, Meetings & Expense
- aime Manager policy engine
- Surge Blanket approvals
- All responder & traveler types
- Agentic AI orchestration
Emergency Travel
Every second counts. Every dollar counts.
Groupize orchestrates the entire emergency response — authorization, air, rooms, payment and audit — natively inside the SAP Concur ecosystem, across a marketplace of 200,000 hotels worldwide. aime™, our agentic AI, works around the clock so rooms are secured in minutes rather than requested and waited on.
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What Groupize brings to a response
200K+
Hotels worldwide in the marketplace, with brand and chain direct connects
18–22%
Average savings on air spend when air runs inside the program
24/7
AI agents working the market continuously, not a desk you queue behind
100%
Visibility across air, hotel and ground for every deployed responder
Revolutionizing the way responders get where they are needed.
Send a one-time link and let volunteers, crews, contractors and agency staff book in minutes — no login, no travel profile.
Air, hotel and ground stay inside the Surge Blanket policy and budget — enforced automatically, not chased by email.
Virtual cards, ghost cards and BTA cover the trip up front, with reimbursements and reconciliation flowing into Concur Expense.
Live booking status, flight tracking, itineraries and arrival check-in for every deployed responder — plus total response spend.
Meet aime — agentic AI for emergency travel
aime does not just search — it acts. It connects directly into hotel systems, and where there is no connection it emails and calls properties on your behalf, around the clock, chasing responses until rooms are confirmed. In a storm market where inventory sells out in minutes, that is the difference between crews sleeping in a hotel and crews sleeping in trucks.
Live availability and instant booking straight into brand and chain systems, across 200,000 hotels worldwide.
Drafts, sends and follows up with unconnected properties until someone answers — no coordinator in the loop.
Places voice calls at 3am to confirm rooms no online channel is showing, then books what it finds.
Declaration to rooms
Emergency declaredApprover opens a Surge Blanket: population, geography, dates, policy, budget.
aime works every channelConnected inventory scanned, unconnected properties emailed and called in parallel.
Blocks held automaticallyRooms held near the staging site before they hit the open market, paid on ghost card.
Air booked in ConcurBooking links issued; agency-booked and self-booked flights captured alike.
Crews rotate, rooms stay heldPeople move in and out of held rooms across a long deployment; manifests update themselves.
aime Emergency
Blanket opened — Hurricane response
240 responders cleared · 4 counties · $180 cap
Outreach in progress
118 rooms held · 34 properties emailed · 9 called · 6 replies pending
Air status
64 of 71 flights ticketed in Concur · reminders sent to 7
Exception flagged
No sub-cap inventory in Zone 3 — approval requested
Spend to date
$412,600 of $600,000 authorized · coded to event
Illustrative view of a live response dashboard.
What automation takes off your team
Calling properties one at a time to find availability
Chasing responders who have not booked their flights
Rebuilding rooming lists and air manifests each morning
Approving bookings one by one during the response
Reconciling folios against authorizations afterwards
Reimbursing staff who paid out of pocket in the field
One platform for the whole response — declaration to reconciliation.
Platform
Travel
Responder experience
Payments
Reporting & audit
Duty of care
Security & compliance
Certified information security management across the platform and operations.
Compliant handling of card data for ghost card and centralized payment.
On the roadmap for federal and public sector deployments.
Where the difference shows up
It begins with deciding who is authorized to travel, where, under what policy and against what budget. Lodging networks solve one leg. The authorization, the air, the payment and the audit trail get left to spreadsheets, phone trees and reconciliation weeks after the storm.
One Surge Blanket approval sets the rails for the whole emergency. From that moment aime books air through your Concur Travel program, secures rooms across 200,000 hotels through direct connects, pays centrally, and produces a reimbursement-ready record.
Case study · Government of Canada
47,000
A displacement response at national scale, run on the same platform described here: authorizations issued against a government-set policy and budget, rooms sourced and held across the marketplace, arrivals and departures tracked as people moved in and out of accommodation over months, and every night paid centrally and reported back to the funding body.
Government-set policyEnforced at booking
Centralized paymentNo guest out-of-pocket
Long-stay rotationArrivals and departures tracked
Full audit trailReported to the funder
Proof in the field · Hurricane Michael
1,400hotels in 24 hours
Every channel worked at once — direct connects into brand and chain systems, outbound email to unconnected properties, and calls placed to front desks through the night. One day from declaration to 1,400 hotels secured, inside policy and paid centrally.
See how agentic AI secures rooms, books air in Concur, pays centrally and keeps every responder tracked — the whole response on one platform.
