Meetings management
The enterprise, cost-effective platform built to manage all your meetings efficiently. From attendees to offsites, control the entire meeting lifecycle in one easy-to-use solution.
Request demo
The complete meeting lifecycle
Managing meetings at scale is complex, fragmented and manual. Groupize connects each stage — from people and policy to travel, execution and analytics — so nothing falls through the cracks.
People & stakeholders
Organizers, attendees, approvers, executives and local contacts — all coordinated in a single source of truth with the right visibility for each role.
Company-wide: executive admins, field reps, marketing, travel managers, professional planners, HR, finance, procurement, facilities
Roles, permissions & approval chains
Executive & support-team visibility
Strategy & policy
Define meeting purpose, budgets and approval workflows once. Groupize applies your policy, duty-of-care and sustainability rules automatically at every step.
Budget & cost controls
Automated approval workflows
Duty of care & sustainability goals
Sourcing & suppliers
Compare venues, hotels, transport, catering and AV from one place — with negotiated rates, and supplier performance built in.
Compare and shop multiple destinations
500,000 venues, hotels, restaurants, vendors, activity & transportation sourcing with aime™ SmartBids
AI negotiations, contracting, checklists, payments, commissions, VAT reclaim & reconciliation
Content & agenda
Plan sessions, manage speakers, develop content — all synced to the attendee experience in real time.
Agenda & session planning
Speaker & content management
Session bookings in registration websites or onsite app
Marketing & promotion
Branded event sites, email campaigns, social outreach and landing pages — launch promotion in hours, not weeks.
Event branding & campaigns
Email & social outreach
Websites & landing pages
Registration & invites
Guest lists, questions, ticketing, sessions, travel and communications — a smooth check-in journey for every attendee from invite to arrival.
AI generated RSVP and complex registration websites
Registrations, onsite apps and check-in
Attendee types and conditional logic
Travel & logistics
Air, hotel, ground transport and itineraries managed end-to-end — within policy flags handled automatically.
Air, hotel, room blocks, rail & ground transport
Integrated to Concur Travel and Concur Meetings
Non Employee, guest travel and HCP travel
On-site experience
Checklists, check-in, session management and hospitality — everything your on-site team needs to deliver a flawless experience.
Event check-in & session management
Attendee engagement, logistics, rooming list, flight manifest
Custom reports and AI insights
Post event & follow up
Thank-you surveys, content distribution, meeting reconciliation and action items — automated follow-up that keeps the momentum going.
Surveys & content distribution
Automated meeting reconciliation and closing
Insights and ROI reporting
Data & analytics
Spend tracking, attendance, ROI, satisfaction and NPS in live dashboards — the insight to prove impact and optimize spend.
Full AI spend tracking & approvals
Integrated to Concur Expense and payments
AI reporting and insights
Continuous improvement
Capture lessons learned, benchmark performance and refine policy so each event outperforms the last.
Preferred supplier performance
Policy refinement & benchmarking
AI time and money savings dashboards
Technology & systems
Native integrations with SAP Concur, hotel chains, payments, Life Sciences compliance solutions, ERP, CRM, HR directories and BI keep data flowing without manual re-entry or spreadsheets.
T&E / ERP / procurement sync
MCPs, A2A (Agent to Agent) and APIs
Custom integrations on demand
SAP Concur
Partner
Concur Request
Concur Expense
Concur Travel
Concur Meetings
New
Financial management
Budgeting, purchase orders, payments, invoicing, expense reconciliation, commission tracking and VAT reclaim — with rebates, currency and tax handled automatically.
Budgeting, forecasting and total event spend
POs, payments, reimbursements & invoicing
Integrated to Concur Expense
Target budget
The headline number, and where it books to.
Edit
Initial
$555K
Approved
$540K
↓ 2.7%
Actual
$459.7K
↓ 17.2%
Currency
US Dollar (USD)
Budget code
MKT-2026-114
Cost centers
CC-4400, CC-4412
Department
Brand Marketing
Risk, security & compliance
Security, privacy, regulatory compliance, contracts and insurance managed centrally — so risk is covered before it becomes a problem.
Security, safety & data protection
Regulatory compliance
Contracts, legal & insurance
ISO 27001
PCI DSS
SSO
FedRAMP
Enterprise-grade security
Meet aime
aime automates workflows, checks policies, and ensures every meeting stays on budget — so your team spends time on strategy, not admin.
Automatically checks policy compliance
Highlights potential savings opportunities
Drafts attendee communications
Generates budget estimates instantly
Routes approvals to the right stakeholders
Creates custom post-event reports
20–25%
Reduction in meeting spend
10x
ROI on your investment
100%
Adoption achievable
90%
Less planning time with AI
Groupize Meetings Management is an enterprise, cost-effective platform that manages the entire meeting lifecycle — from attendees to off-sites — in one solution. It consolidates spend, automates approval and compliance workflows, and handles sourcing, registration, travel, and onsite logistics, scaling with unlimited users, events, and features.
Yes. Groupize Meetings Management scales with unlimited users, unlimited events, and unlimited features, avoiding the per-user and per-attendee fees that inflate the cost of traditional meetings technology. This lets enterprises drive 100% adoption without cost penalties.
Groupize unifies spend data across both small and large meetings into one view, making it easier to spot savings opportunities and negotiate better rates. Centralized budgets, expense tracking, and payments give finance full visibility, contributing to a 20–25% reduction in meeting spend.
Groupize embeds enterprise controls at every step of the booking flow, so meetings automatically align with corporate guidelines. It includes automated approval workflows, custom policy rule building, real-time budget alerts, preferred-supplier routing, duty-of-care integration, and centralized reporting.
Yes. aime is Groupize's specialized AI agent for meeting programs. It automatically checks policy compliance, highlights savings opportunities, drafts attendee communications, generates instant budget estimates, routes approvals to the right stakeholders, and creates custom post-event reports.
Yes. Groupize offers exclusive two-way integrations with SAP Concur Travel, Expense, and Request, plus an API for connecting enterprise tools. Security includes Single Sign-On (SSO), ISO 27001, and PCI compliance, with configuration and branding available at the department level.
Enterprises using Groupize report a 20–25% reduction in meeting spend, 10x ROI on their investment, 100% achievable adoption, and 90% less planning time with AI.
Enterprises using Groupize report a 20–25% reduction in meeting spend, 10x ROI on their investment, and 90% less planning time with AI.
