Meetings Management

Consolidate Spend, Automate Workflows & Optimize Meetings

The enterprise, cost-effective platform built to manage all your meetings efficiently. From attendees to offsites, control the entire meeting lifecycle in one easy-to-use solution.

Redefining Strategic Meetings Management

Driving adoption and scaling effortlessly with unlimited users, unlimited events, and unlimited features.

Unified Spend Data

Consolidates spend data across small and large meetings, making it easier to identify savings opportunities.

Streamlined Approvals

Automates workflows for policies, sourcing, approvals, compliance checks, and budgeting.

Seamless Logistics

Manages attendee registration, travel, onsite experience, and feedback efficiently for planners of all types in easy to use solutions.

Cost Optimization

Avoid overpaying for meetings management technology and attendee fees with an enterprise and cost effective solution.

Strategic Meetings Management

Intelligent meetings management built for modern teams

Enterprise-Wide Access

Easy-to-use company-wide portal with Policy, Approvals, and Workflows
Custom Meeting Request Forms with Conditional Flows
Dashboards, Data & Reporting
Global and Multi-Lingual
Security: SSO, ISO27001 & PCI

Manage the Lifecycle of Any Event

Global Venue Sourcing: 1M+ Spaces, Venues, and Vendors
Centralized Budgets, Expense Tracking, and Payments
Registration Website, Event App, and Attendee Management
Travel: Air, Car, Hotel including Instant Booking, and Room Block Management
Onsite: Check-In, Sign-In, QR Code

Streamlined Processes & Efficiency

Intuitive and Easy to Use
Configurable with branding and policies at the department level
Dashboards, Calendars, Duty of Care Map
Exclusive integrations with SAP Concur: Travel, Expense, and Request
Optimize your resources including Preferred Suppliers and Negotiated Rates

Built for Managed Programs

API for Integration with Enterprise Tools
Conditional Logic for Attendees, MRF, and Approval Workflows
Internal Office Space and Knowledge Base Sourcing
Ensures Compliance with Corporate Policies
Global Tracking of meetings across different geographies
Preferred Supplier Programs for strategic partnerships
Corporate Controls Built-in

Enforce Policy Without Friction

Our platform is built with enterprise controls embedded at every step, giving you complete visibility and ensuring all meetings align with corporate guidelines.

Built-in Control Features

Automated approval workflows
Custom policy rule building
Real-time budget alerts
Preferred supplier routing
Duty of care integration
Centralized reporting and analytics
Security and data privacy
Single Sign-On (SSO) integration

Less chaos. More control. Real results.

20 - 25%

Reduction in Meeting Spend

10x

ROI on your investment

100%

Adoption Achieveable

90%

Less Planning Time with AI

Meet aime™ Meetings

The Complete Meetings Challenge

aime™ Meetings is your specialized AI agent that automates workflows, checks policies, and ensures every meeting stays on budget.

Automatically checks policy compliance
Highlights potential savings opportunities
Drafts attendee communications
Generates budget estimates instantly
Routes approvals to the right stakeholders
Creates custom post-event reports
aime™ Meetings - Active

Active

Policy Check Complete

Venue aligns with corporate guidelines

Budget Calculated

Estimated cost: $15,000 (within limits)

Workflow

Approval routed to Finance Director

Savings Alert

Identified 15% savings on room block

Ready to Harness AI and Finally Take Control of your Meetings Program?

Join leading enterprises using Groupize to manage all their meetings efficiently and cost-effectively.