A multi-agentic AI ecosystem inside a single smart, connected platform to simplify travel, meetings, and procurement.
Boston, MA – October 7, 2025 – Groupize.ai, the leader in meetings and events technology and compliance solutions for Life Sciences, today expanded its aime™ — AI for Meetings and Events platform with the introduction of aime Meetings Assistant. Powered by agentic AI and connected to more than 1.5 million spaces worldwide, aime helps organizations discover, and compare with hotels, venues, restaurants, and event vendors using simple natural language. By automating repetitive sourcing tasks, aime allows planning teams to focus on strategy, relationships, and results—not spreadsheets.
A planner can ask, ‘I want a venue in Times Square for my sales meeting January 1st to 3rd for 30 people and 10 sleeping rooms,’ and aime make Meeting Assistant will guide them through the process of selecting the ideal venue for their budget and goals.”
Built on Groupize.ai’s secure, enterprise-grade platform and enhanced by last year’s acquisition of The Vendry, the advanced agentic AI solution continuously enriches supplier profiles. It provides real-time news, insights from a community of 30,000 planners, and examples of past events, ensuring planners have the context they need to make informed choices. aime Meetings Assistant offers enterprise-ready features such as built-in preferencing, negotiated rates, contract addendums, daily delegate rates, and a shared internal ‘knowledge base.’ These features ensure visibility and maximize your savings across the organization.”
“AI, especially agentic AI, is reshaping every industry, and meetings is no exception,” said Charles de Gaspe Beaubien, Founder and Chief Commercial Officer at Groupize. “What used to be manual, fragmented, and time-consuming can now be guided by intelligent assistants like aime, which work around the clock and align with policy and budget. The result is consistency, speed, and transparency for every event.”
A New Model: AI That Works Like a Team
Groupize.ai’s aime is part of the company’s broader agentic AI ecosystem, in which specialized assistants collaborate across sourcing, policy, compliance, and supplier management.”. Together, they function as an orchestrated team inside a single connected platform for travel, meetings, and procurement.
Key capabilities include:
● AI-powered Meetings Assistant – From creating briefs to negotiating RFPs, aime guides planners step by step, sourcing across more than 1.5 million spaces for meetings, programs, offsites, and room blocks.
● Continuously updated supplier intelligence – Profiles are enriched with timely news, trending venues, and event histories, enabling smarter, faster decisions.
A Platform Designed for Growth
The launch of aime builds on Groupize.ai’s momentum following the release of DSai™ for Life Sciences earlier this year. More agentic AI assistants are planned as the company continues advancing its vision of AI as the orchestrator and intelligence layer for an enterprise meetings and travel ecosystem.
“We’ve paired enterprise-level governance with a natural language experience,” added de Gaspe Beaubien. “That balance is exactly what the industry has been waiting for.”
Planners can start exploring the venue marketplace today at TheVendry.com. (Note: aime Meetings Assistant features are not available on this site). Suppliers can enhance their profiles and join a growing directory that is continuously curated and vetted.
For enterprises ready to elevate their small meetings and strategic meetings programs, Groupize.ai offers personalized demos of aime Meeting Assistant and the complete Groupize.ai suite.
Exclusive First Look at BTN Business Travel Show
Groupize.ai will showcase aime Meetings Assistant live at the Business Travel Innovation Faceoff during the Business Travel Show America on Thursday, October 16, 2025, from 8:30 to 10:30 a.m. at the Jacob K. Javits Convention Center in New York City. Media and industry analysts are invited to attend and see firsthand how agentic AI is transforming the way organizations plan, source, and manage meetings and events.
About Groupize.ai
Groupize.ai is the first agentic AI-powered platform purpose-built to modernize meetings management, reduce costs, and simplify compliance at scale. Trusted by Fortune 500 companies, government agencies, and leaders in Life Sciences. Its suite of purpose-built tools includes an ecosystem of agentic AI agents including aime™, a conversational AI agent that drafts meeting requests in seconds—and DSai™, the first AI-powered sign-in and compliance platform built for HCP meetings.
Replacing outdated systems, Groupize.ai leverages agentic automation, native integrations with SAP Concur and MedPro Systems, and built-in compliance features to help organizations convert complex logistics into measurable business outcomes.
Founded in 2013, Groupize.ai was designed with a customer-first mindset and continues to set the standard for future-ready meetings technology across regulated and enterprise environments.
That’s a breath of fresh ai. Learn more at groupize.ai.
Media Contact:
Ivana Johnston, ivana@groupize.com
This press release contains forward-looking statements regarding product development and launch timelines. Actual results may vary.
