aime Guest books and manages travel for candidates, speakers, HCPs, contractors, board members, and other guests within company policy and existing SAP® Concur® workflows
BOSTON – October 13, 2026 – Groupize, the AI-native platform for in-person corporate meetings, events, and group travel, today announced aime™ Guest, an AI travel orchestrator for the people who travel on a company’s behalf but aren’t on its payroll. aime Guest handles air, hotel, and ground travel for individual guests and full groups, from invitation through booking, payment, tracking, and reconciliation.
Every organization has travelers who don’t sit in its HR system. Candidates fly in for interviews, physicians speak at advisory boards, contractors join project teams, and board members attend quarterly meetings. Their travel is often booked by hand, paid through individual receipts, and invisible to the travel program.
aime Guest brings that travel into the same policy, payment, and reporting framework as employee travel.
Built for Every Traveler Type
aime Guest supports several traveler types, including candidates, new hires, interns, HCPs, patients, speakers, visiting faculty, contractors, vendors, volunteers, board members, crew, and family members. Planners set different rules for each group within the same meeting. Attendees can book on their own card under standard policy, speakers and HCPs can travel under a separate rule class with central billing, and VIPs can submit a request instead of booking.
HCP Travel That Goes Beyond Integration
For life sciences organizations, aime Guest builds compliance into every HCP trip. It validates licensing through MedPro, pulls HCP identity and affiliation data from IQVIA, captures transfer of value on every trip, and supports Sunshine Act and Open Payments reporting. aime checks spend caps, fair market value, meal limits, and prohibited items before a booking is confirmed.
End-to-End Guest and Group Travel
aime Guest covers the full trip:
- Invite: guests receive a one-time link, with no login or travel profile required.
- Book: guests self-book air, hotel, and ground within policy, or aime coordinates the trip for them.
- Approve: approvals route through aime Request and Concur.
- Pay: virtual cards, ghost cards, or a central travel account cover costs up front.
- Track: live booking status, flight tracking, itineraries, and onsite check-in.
- Reconcile: spend flows into Concur Expense, with total guest travel spend reported in aime Insights.
The same workflow scales from a single candidate visit to a group meeting with hundreds of travelers and room blocks.
“Guest travel has been one of the hardest parts of running a meetings program, and it’s something we’ve been building toward for six years. aime Guest finally treats every traveler, from a job candidate to a keynote physician, with the same policy, visibility, and care as an employee, without adding work for the planner,” said Charles de Gaspé Beaubien, Founder and Chief Commercial Officer of Groupize.
What’s Next
Groupize plans to extend aime Guest with guest reimbursements, replacing the individual receipt process that today often routes through accounts payable and can take weeks. Additional agentic AI capabilities are also on the roadmap.
About Groupize
Groupize is the AI-native company for in-person corporate meetings, events, and group and guest travel. Its platform, aime™, uses specialized AI agents to support venue sourcing, planning, approvals, registration, logistics, and reporting. Groupize helps organizations reduce manual coordination and maintain visibility into meeting budgets, company policies, and performance, with solutions for enterprise, life sciences, government, and travel management organizations. Groupize is an SAP Concur partner. Learn more at groupize.ai.
Media Contact
Fisher LeVasseur, Growth Marketing Manager
flevasseur@groupize.com